Bear Bucks Payroll Deduction Limits

  • Bi-weekly employees cannot exceed $200 per pay period
  • Monthly employees cannot exceed $400 per pay period

Eligibility

To be eligible to open an employee Bear Bucks account, all of the following must apply. If you are concerned whether you are eligible for Bear Bucks, please contact Campus Card Services.

  • You are a full-time faculty or staff member directly employed by Washington University in St. Louis
  • You receive paychecks either bi-weekly or monthly.

Activate your Account

Go to the Bear Bucks for Faculty-Staff portal on WUSTL One. This can be found by the previous link, or searching for “Bear Bucks” at one.wustl.edu. Follow instructions once you’ve entered the portal. Opening your account may be a 24 hour process. Thank you for your patience.

Adding Funds

Charge Feature

  • The employee establishes a personal spending limit, which is a self-determined limit on spending for each pay period.
  • When a charge feature has been activated, points are tallied against your personal spending limit.
  • Each pay period, charged purchases are totaled and billed through payroll deduction.
  • No charges can be incurred beyond your personal spending limit.
  • Personal spending limits are reset each pay period. They may only be adjusted by the employee. Changes may take place with the next pay period.
  • Authorized payroll deductions are tallied and forwarded to the Payroll Services Office on a regular schedule. For employees paid on a biweekly schedule, this deduction occurs every 14 days. All spending during this time is tallied and submitted on the Tuesday prior to the last day of the pay period. For employees paid on a monthly schedule, this deduction is submitted to the Payroll Services Office on the 15th of each month.

Credit/Debit Card

Faculty & Staff may add Bear Bucks through signing into their WUSTL key on the GET Portal.

The portal is also accessible through WebStac by going to Bear Bucks & Billing > Bear Bucks. Bear Bucks, once loaded onto an account, are completely non-transferable and non-refundable.

You can use unlimited funds during your time of affiliation with WashU, either as a student, faculty/staff member, or contractor. Although, your account can only hold $2,000 at once.

Payment Logistics

  • When a purchase is made, points are deducted first from the available declining balance.
  • If no points are available from the declining balance, points are tallied against the available personal spending limit.
  • When no points are available in the declining balance and the personal spending limit has been reached for that pay period, the remaining purchase must be made with cash. Point purchases are subject to sales tax.

Terms of Service

If an employee retires, is terminated, or voluntarily separates from the University, the remaining balance in the account will be forfeited.