Funds/Access
Temporary Department Cards
Please Read Request Form Conditions Before Proceeding Below
  • Allow 2 weeks for processing.
  • Please approve this request with your department before submitting it to our office.
  • All internal service deliveries must be approved before you can pick up your cards.
  • Do not submit the request unless your department is prepared to pay in full.
Updated in 2022, please be aware of these recent changes to our policies that may affect your case.
  • Cards are printed and activated at Campus Card Services(CCS)
  • Requested Bear Bucks are loaded on the cards and the department is billed by CCS
  • Cards are picked up and signed for at CCS by the requesting department’s representative who has to present a valid photo ID once cards have been paid for.
  • Request Forms are updated with the billing information and filed.
  • Forms must be signed off on by a Department Head or higher(Director level or higher)
  • Forms must list a business purpose.
  • Campus Card Services is not responsible for how these cards are used.
  • The department that requests these cards, must track how they are being used and what are acceptable expenditures.
  • Departments can request a quarterly report from Campus Card Services to let them know the remaining balances.
  • Cards will not be reloaded. A new request will need to be put in each time a department needs new cards.
  • Departments are refunded for any unused Bear Bucks after the request expiration date.
  • Maximum amount to load each card is $200.
  • Cards are active for a maximum of 2 years.
Funds/Access Temporary Department Cards
I certify that I have read and understand the information displayed above.
Selecting this option will display the entire form below. Do not submit this form without completing the below fields.

Department Information

Requester Information

Certify that I am the requester indicated above and that I approve this request.

Department Head Information

Has this request been cleared/approved by the Department Head?

Card Functionality & Design

What functionality are your requesting to be added to the cards?
Cards with multiple functionalities may take longer to program.
Card Design & Provider
Personalized CCS Designs incur a one-time, $25 design fee that can be reused by the associated department upon subsequent purchases. "Cards Provided by Purchasing Department" should be cleared with Campus Card Services before selecting.
Please describe below the words, markings, logos, etc that you would like on the card. These designs are subject to approval by our office, extra printing and processing fees may apply.
Maximum upload size: 33.55MB
Department or event logos if you would like them included on the card.

Funds

$.00

Access

Card Access Requests are subject to review by Card Access & Electronic Security. For questions regarding access, email cardaccess@wustl.edu.

Timeline

Expect 2 weeks to process this request. For expedited timelines, please email campuscard@wustl.edu.
Holds will be placed on funds and card access will be disabled for all cards on this date. Activation time cannot exceed 2 years.

Cost Summary

$1 processing fee per card.

$10 processing fee per card

$1 processing fee per card