External Group
Bear Bucks Cards Request Form
Please Read Request Form Conditions Before Proceeding Below
  • Allow 2 weeks for processing.
  • Do not submit the request unless your department is prepared to pay in full.
Updated in 2022, please be aware of these recent changes to our policies that may affect your case.
  • Cards are printed and activated at Campus Card Services(CCS)
  • Requested Bear Bucks are loaded on the cards and your organization is billed by CCS
  • Cards are picked up and signed for at CCS by the organization’s representative who has to present a valid photo ID once cards have been paid for.
  • Request Forms are updated with the billing information and filed.
  • Forms must list a business purpose.
  • Campus Card Services is not responsible for how these cards are used.
  • Organizations can request a quarterly report from Campus Card Services to let them know the remaining balances.
  • Cards will not be reloaded. A new request will need to be put in each time a department needs new cards.
  • Departments are refunded for any unused Bear Bucks after the request expiration date.
  • Cards are active for a maximum of 2 years.
  • Once the form has been received, a Campus Card Services staff member will contact you to confirm the order, request payment, and arrange for pickup. Bear Bucks cards cost $1.00/card (this fee is in addition to Bear Bucks ordered). Any unused Bear Bucks will be forfeited. Payment must be made in advance with cash or check only. Please make checks payable to Washington University in St. Louis.
  • Checks can be mailed to the following address
    Washington University in St. Louis
    1 Brookings Drive, St. Louis, MO 63105
    MSC: 1055-156-3
  • For special order requests, call Campus Card Services at 314-935-8800.
External Group Bear Bucks Cards Request
I certify that I have read and understand the information displayed above.
Selecting this option will display the entire form below. Do not submit this form without completing the below fields.

Department Information

Requester Information

Certify that I am the requester indicated above and that I approve this request.

Card Functionality & Design

Card Design & Provider
Personalized CCS Designs incur a one-time, $25 design fee that can be reused by the associated department upon subsequent purchases. "Cards Provided by Purchasing Department" should be cleared with Campus Card Services before selecting.
Please describe below the words, markings, logos, etc that you would like on the card. These designs are subject to approval by our office, extra printing and processing fees may apply.
Maximum upload size: 33.55MB
Department or event logos if you would like them included on the card.




Expect 2 weeks to process this request. For expedited timelines, please email campuscard@wustl.edu.
Holds will be placed on funds and card access will be disabled for all cards on this date. Activation time cannot exceed 2 years.

Cost Summary

$1 processing fee per card.