TERMS OF SERVICE

The Campus Card Account is an account accessed through the Washington University ID Card, or other assigned official University card. It is administered by Washington University Dining Services and the Office of Residential Life. Terms are subject to change.

Opening a Campus Card Account
• On-line:
o Undergraduate, Graduate and Professional Students may enroll on-line once they have received their Student ID number and their WebSTAC password.
o Employees may enroll on-line once they have received their Employee ID number and their HRMS password.
• At the Office of Residential Life:
o Undergraduate, Graduate and Professional Students may submit an Enrollment Form and bill student account (Minimum opening deposit of $25.00 required.)
o Undergraduate, Graduate and Professional Students may submit an Enrollment Form with cash or check (Minimum opening deposit of $25.00 required.)
o University College Students may submit an Enrollment Form with cash or check (Minimum opening deposit of $25.00 required.)
o University Affiliates may submit an Enrollment Form with cash or check (Minimum opening deposit of $25.00 required.)

Maintenance of Account
• Once an account is established, a patron will continue to have an account as long as they remain a student or are employed by the University.
• Funds placed on account roll over from semester to semester and year to year.
• No minimum balance is required to maintain an account.

Use of the Account
• Funds placed in the Campus Card Account may be used for laundry, vending purchases at selected locations, at most WU Libraries print stations, WU Campus Store - Danforth Campus, Edison Theatre Box Office, and Bear Necessities.
• Funds may be used at three School of Medicine dining locations.
• Undergraduate Meal Plan funds may not be transferred to the Campus Card Account.

Adding Funds
• Students may add funds by billing their student account through WebSTAC. Employees manage their account in HRMS.
• Students may also bill their Student Account at the Office of Residential Life.
• Cash or Check at the Office of Residential Life.

Spending Limits
• Daily spending limit of $30.00 is set for laundry, vending, and printing.
o During the last two weeks of each semester, the daily limit on printing will be removed.
• $2,000 daily spending limit is set for other on-campus businesses.

Closing the Account
Refunds are only permitted when the individual separates from the institution.

• Student – Graduation or other Permanent Separation.
o When a student graduates, the account will be closed.
o When a student leaves the University, the account will be closed.
o Account funds will be applied to outstanding student obligations.
o Remaining balances will be refunded, minus a $10.00 administrative fee or the balance of the account, whichever is less.

• Student - Temporary Separation:
o When a student goes abroad, the account remains open.

• Employee – Retirement, termination, or voluntary separation.
o Account funds will be applied to outstanding obligations.
o Remaining balances will be forfeited.

Extension of Student Account beyond graduation or separation
An extension of a student account beyond enrollment, may be requested for students who are transitioning from an undergraduate to a graduate program, stopping out for a smester, completing a post-graduate course, or are involved in an unpaid on-campus intership. Notice must be submitted prior to the end of the semester, or departure from campus.

Account Deactivation/Reactivation
• The account is able to be deactivated or reactivated 24/7 through WebSTAC (students) and HRMS (employees). The account may also be deactivated by calling the Office of Residential Life during regular business hours.